B’nai Mitzvah Facility and Administrative Form

B’nai Mitzvah Facility and Administrative Work Sheet
Final plans are requested two months prior to the B’nai Mitzvah

Contact information of the adult(s) planning the B'nai Mitzvah

* Parent 1 First Name

* Parent 1 Last Name

* Parent 1 Email:

* Parent 1 Preferred Phone Number

Parent 2 First Name

Parent 2 Last Name:

Parent 2 Email:

Parent 2 Preferred Phone Number

Information about your student's B'nai Mitzvah

Date and time of B’nai Mitzvah

If the date and time has not been confirmed, please indicate that above and and contact Risa Aqua, risaaqua25@gmail.com, 303-883-4270

* Location of your B'nai Mitzvah

* How many guests do you estimate will be joining you for the B’nai Mitzvah service?

* Location of the meal following the ceremony

* How many guests do you estimate will be joining you for the meal following the service?

B'NAI HAVURAH IS AN INCLUSIVE COMMUNITY

It is our policy that B’nai Havurah members are included and welcomed to all B’nai Mitzvah services as well as the Kiddush and Motzi (blessing for wine/juice and challah) following services.

We will help you estimate the number of people to plan for at the Kiddush following services. It is up to you whether or not to include B’nai Havurah members in the meal following services, though we request that My Mitzvah classmates (not necessarily their parents) of your student(s) are invited to the meal following services.

Please contact Risa Aqua, risaaqua25@gmail.com, 303-883-4270 if you have any questions or would like a contact list of your child's classmates.

* Do you plan to include B’nai members in a meal following services?

Please Select OneYesNoNot sureNormally, we see a maximum of six B'nai Havurah members who opt to stay for the meal following the ceremony.

* Will you be creating a B’nai Mitzvah service booklet?

Please Select OneYesNoNot Sure

FOR ONSITE B'NAI MITZVAH
Please answer the following questions if your B’nai Mitzvah is onsite
Please skip to the next section of this form, "For Offsite B'nai Mitavah", if your event is not at B'nai Havurah

* Are you planning to have a seated meal following the service?

Please Select OneYesNoNot sure

B’nai Havurah will provide challah, wine and grape juice for the Kiddush. Do you want to accept this service, or are you planning to bring your own challah, wine, and grape juice?

We can make arrangements for pick up and return of the kippot along with other plans for pick up the Torah, siddurim, and ark.

If you are hiring a caterer for your meal following services, please provide the name of the caterer and their contact information

We require proof that your selected caterer is licensed and insured.

Will the caterer be using rented or their own dishes, linen, service ware, cutlery or napkins or would you like for B’nai to provide any of these items? Please list needs along with quantities

Leave blank if you have not had a site visit with Becky or Adrianna yet and do not know. Also, feel free to have your caterer discuss this matter with Becky or Adrianna.

What time will the caterer need to arrive at B’nai Havurah to prepare?

Will other vendors need to access the building early?

A photographer or videographer, for instance, may want early access to the building

Please provide additional information that we should know about your My Mitzvah B'nai Mitzvah at B'nai Havurah

FOR OFFSITE B'NAI MITZVAH
Please answer the following questions if your B’nai Mitzvah is offsite

Please provide us with the name, address, and contact Information of the location of your off-site B'nai Mitzvah

B’nai Havurah will provide challah, wine and grape juice for the Kiddush. Do you want to accept this service, or are you planning to bring your own challah, wine, and grape juice?

This assumes in either case (B'nai provides the challah, wine/grape juice or you/your caterer does), we will provide two ounce clear plastic cups and a challah tray and covering, unless you tell us otherwise.

Do you plan on using B’nai Havurah’s siddurim (prayer books)? If yes, how many siddurim are requested?

We request that if you plan to use the B’nai siddurim that someone is responsible for picking them up and returning them to B’nai Havurah. It is this persons responsibility to contact the office at least two weeks before the B’nai Mitzvah to make arrangements for the pick up and drop off the siddurim.

Please provide the name, phone number and email address of the person(s) responsible for picking up and returning the siddurim:

Will you require the use of a Torah scroll for your off-site B'nai Mitzvah?

Please contact our office at least three weeks prior to your B'nai Mitzvah to confirm plans for the pick up and return of our Torah scroll. Our Torahs are priceless and require careful handling.

Please provide the name, phone number and email address of the person(s) responsible for picking up and returning a Torah:

If you have not provided us with with the name and contact information of the individual to transport a Torah scroll to and from B'nai Havurah, our Rabbi or Mitzvah Mavens will transport the Torah.

Will you require the use of our mobile ark?

The person picking up the ark is asked to contact B'nai Havurah at least three weeks prior to the ceremony to make arrangements. A large SUV or van is required to accommodate the ark. Under no circumstance may the ark be tied to the top of a car or left outside overnight.

Please provide the name, phone number and email address of the person(s) responsible for picking up and returning the mobile ark:

It is this persons responsibility to familiarize themselves with the instructions for setting up the ark. We provide written instructions and encourage those who not familiar with the ark to mention this when they contact our office to arrange for pick up.

If you would like to use our kippot, please indicate the number you'd like, below.

We can make arrangements for pick up and return of the kippot along with other plans for pick up the Torah, siddurim, and ark.

We have only about 12 Tallitot (prayer shawls) for off-site-use. If you'd like to borrow the tallitot, please indicate the number you'd like, below.

We can make arrangements for pick up and return of the tallitot along with other plans for pick up the Torah, siddurim, and ark.

Please provide additional information that we should know about your off-site B’nai Mitzvah:

B’nai Mitzvah Certificate Information

English name(s) of parent(s):

If available, Hebrew name of parent(s):

If a parent does not have a Hebrew name, we will transcribe the English into Hebrew letters.

* Student 1: Full English Name of B’nai Mitzvah (include middle name if desired):

Student 1: Hebrew name of B’nai Mitzvah:

* Student 2: Full English Name of B’nai Mitzvah (include middle name if desired):

Student 2: Hebrew name of B’nai Mitzvah:

If you have any questions please contact Risa Aqua (ceremony details, music, rehearsals, and more) risaaqua25@gmail.com, 303-883-4270 or Becky Epstein (facility, operations, coordination of logistics), exec@bnaihavurah.org, 303-388-4441 ext. 15

Please remember to click on "SUBMIT", below.

B’nai Mitzvah Facility and Administrative Work Sheet Final plans are requested two months prior to the B’nai Mitzvah